Privacy Policy

Last updated: October 2025
Company: OCR Intelligence IT
Location: Cambridge, United Kingdom
Contact: info@ocrintelligenceit.com

1. Introduction

OCR Intelligence IT (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, contact us, or use our services.

2. Information We Collect

We may collect the following types of data:

Personal Identification Information: Name, email address, phone number, company name, and job title.

Technical Data: IP address, browser type, device identifiers, and website usage data (via cookies or analytics).

Communication Data: Records of correspondence or inquiries submitted through forms or email.

Service Data: Details related to IT consulting or managed services engagements.

3. How We Use Your Information

We use your data to:

Respond to inquiries and provide quotes or proposals.

Deliver and manage IT services and support.

Improve website functionality and user experience.

Send updates, newsletters, or service-related communications (only with your consent).

Comply with legal obligations and protect our legal rights.

4. Legal Basis for Processing

We process personal data under the following lawful bases:

Contractual necessity: To provide services or respond to requests.

Legitimate interests: For business operations, website improvement, and customer relationship management.

Consent: When you opt-in to receive marketing communications.

Legal obligation: To comply with applicable UK laws and regulations.

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. After that, data will be securely deleted or anonymized.

6. Sharing of Data

We do not sell or rent your data. We may share information with:

Trusted partners or subcontractors assisting in IT service delivery.

Cloud service providers (e.g., Microsoft 365, Intune, or other approved vendors).

Legal or regulatory authorities when required by law.

All third parties are required to protect your data and only process it in accordance with our instructions.

7. Data Security

We employ appropriate technical and organizational measures to safeguard personal data, including encryption, secure storage, access controls, and regular security assessments.

8. International Transfers

Where data is transferred outside the UK, we ensure that adequate safeguards are in place (such as UK-approved Standard Contractual Clauses or equivalent protection).

9. Your Rights

Under the UK GDPR, you have the right to:

Access your personal data.

Request correction or deletion.

Restrict or object to processing.

Data portability (receive a copy of your data).

Withdraw consent at any time (for marketing communications).

Requests can be made by contacting info@ocrintelligenceit.com.

10. Cookies

Our website uses cookies for analytics and performance purposes. You can control or disable cookies through your browser settings. For more details, see our Cookie Policy (if applicable).

11. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at:

OCR Intelligence IT
Cambridge, United Kingdom
📧 info@ocrintelligenceit.com
📞 +44 7568 426519